How we protect and use your personal information
Last Updated: March 17, 2026
Swift Staffing Ltd ("we", "our", "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website swiftstaffing.co.uk or use our recruitment services.
Our Commitment: We are a UK-based recruitment agency registered with the Information Commissioner's Office (ICO) and comply with the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, and all applicable data protection laws.
This policy applies to:
We collect different types of information depending on your relationship with us:
Important: We only collect personal data that is necessary for providing our recruitment services. We do not collect excessive or irrelevant information.
We process your personal data based on one or more lawful bases as defined by UK GDPR:
| Purpose | Data Used | Lawful Basis |
|---|---|---|
| Candidate placement | Contact details, CV, employment history | Contractual necessity, legitimate interest |
| Client service delivery | Business details, contact information | Contractual necessity |
| Compliance checks | Identity documents, right-to-work | Legal obligation |
| Marketing communications | Email address, preferences | Consent, legitimate interest |
| Website analytics | Usage data, cookies | Legitimate interest |
| Payment processing | Bank details, invoice information | Contractual necessity |
Where we rely on legitimate interests, our interests include:
We may share your personal data with third parties only when necessary and with appropriate safeguards:
We may disclose your information if required by law or in response to:
Data Processing Agreements: All third parties who process data on our behalf sign strict data processing agreements and implement appropriate security measures.
We implement robust technical and organisational measures to protect your personal data:
Encryption, secure servers, firewalls, regular security updates
Role-based access, strong authentication, audit logging
Secure data transfer, encrypted backups, secure disposal
Regular data protection training, confidentiality agreements
We retain personal data only for as long as necessary:
Retention Review: We regularly review retention periods and securely delete data that is no longer needed.
Under UK data protection law, you have the following rights:
Request copies of your personal data (Subject Access Request)
Request correction of inaccurate or incomplete data
Request deletion of your personal data (with limitations)
Request restriction of processing in certain circumstances
Request transfer of your data to another organisation
Object to processing based on legitimate interests
To exercise any of these rights, please contact us using the details in Section 9. We will respond within one month (with possible extension for complex requests).
Important: Some rights may be limited if we have legal obligations or legitimate interests that override your request. We will explain any refusal in writing.
We may update this Privacy Policy from time to time. When we make changes:
Previous versions of this policy are available upon request.
If you have any questions about this Privacy Policy or our data practices:
Email: privacy@swiftstaffing.co.uk
Phone: +44 1773 442061
Address: Swift Staffing Ltd, UK
You have the right to lodge a complaint with the UK supervisory authority:
Information Commissioner's Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Website: ico.org.uk
Helpline: 0303 123 1113
This Privacy Policy was last updated on March 17, 2026